VACANCY

JOB Title: Corporate Secretary

REPORTS TO: Board Chair                                                                           

JOB PURPOSE

The Corporate Secretary is charged with the preparation and planning of board meetings, committee meetings, extraordinary general meetings and annual general meetings. He/she attends the meetings and ensures minutes are recorded.

The Corporate Secretary is responsible for ensuring that board members have the proper advice and resources for discharging their fiduciary duties to the societies’ members under state law and in accordance with the organization’s bye-laws.

ESSENTIAL DUTIES:

1. Board Meetings (Planning and Executing)

2. Record Keeping

3. Advisor 

Knowledge, Education & Experience

• At least 3 years of experience as an Administrative Assistant, Paralegal, Supervisor or Manager
• Bachelor’s degree in one or more of the following: Business Administration, Business Law, Communications Studies, Political Science, Public Administration or Economics
• Experience as a Corporate Secretary or Certification in Corporate Governance would be an asset
• Strong understanding of general management best practices and performance management principles
• Strong grasp of collective management society practices
• Strong writing, typing and computer skills
• Extensive software knowledge such as Microsoft Word, Excel and PowerPoint

Core competencies

• Ability to quickly understand the business of Collective Management Organizations
• Demonstrating an “executive presence,” highly professional and backed up with solid communication skills whether interaction is with office staff, directors, company lawyer, CEO or Chairperson
• Being able to read signals on the horizon and provide early warning to management and the board
• Being detail-oriented
• Being flexible and creative
• Maintaining the appropriate perspective, no matter how pressured a situation
• Analytic and decisive individual
• Ability to work independently, think critically and effectively carry out research
• Excellent time management skills
• Strong skills in diplomacy and ethics

Working hours

This is a part time position and it will require an estimated investment of ten hours per month. The concentration of those hours will be before, during and after board meetings.

Email your cover letter and curriculum vitae to djoseph@eccorights.com and copy ecco@eccorights.org

Direct email to: Davis R Joseph, Chief Executive Officer, ECCO Inc., Castries, St Lucia

Deadline for submission is 31st May, 2019